Seven templates for effective rejection letters:
Thanks for your patience while I reviewed this proposal. I’m afraid I’m going to have to pass. We’ve published a lot on cybersecurity lately, and unfortunately the proposed piece overlaps a bit too much with other articles we’ve published. I hope you find a good home for it in another publication.If I were giving bad news to someone I’d interviewed for a job, I might tweak it a bit, but the basic format would stay the same:Thanks for making the time to talk with me last week.
I also often end with a question, to try to signal that I’m genuinely interested — not just making an empty, softening-the-blow promise. For example:Thanks for your patience while I reviewed this proposal. I’m afraid I’m going to have to pass. We’ve published a lot on cybersecurity lately, and unfortunately the proposed piece overlaps a bit too much with other articles we’ve published.
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